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Big Chill Swim - Conditions of entry

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Chillswim Conditions of Entry

AGREEING TO THE T&Cs:
By ticking the box on the entry system stating “I have read and agree to the terms & conditions of entry", you have agreed to the following conditions of entry:

CONTACT DETAILS:
Important updates will be emailed to the contact email address provided on entry, you must update your email and personal details by contacting us if there are any changes.

REFUNDS:
Entry fees are non-refundable and non-transferable to either another individual or a different event. In the event of cancellation due to a new medical condition arising in a participant after entry and 30 days before the event a 50% refund will be given on receipt of a letter/certificate signed and dated by a medical professional. This can be emailed or posted.

TRANSFERING ENTRIES:

Places in Chillswim events are not transferable under any circumstance. Anyone attempting to swim using another person’s entry will be disqualified and banned for life from all events organised by Chillswim Ltd.

CANCELLATION:
If we are unable to hold the event on the chosen date due to circumstances beyond our control, Chillswim will attempt to restage the event at the earliest possible date and no refunds will be given.

If we are unable to restage the event then race entry only, minus a £4 administration fee, will be refunded. Chillswim has no responsibility for additional costs incurred such as travel and accommodation. In the event of cancellation we hope that you will still be able to travel and enjoy the area in which the event was planned.

EVENT SAFETY:

Age Limit: Competitors must be older than 16 years on the day of the event.

Medical:  Coldwater/Open water swimming is a strenuous exercise; to avoid any doubt, you should undertake a medical check-up before starting training for this event.

If you have been ill or have experienced a change in your wellbeing or physical state such as pregnancy, please consult a doctor.

Emergency contact:  It is each competitor's responsibility to ensure that their emergency contact details are correct on the registration form. Please email or call us if you would like to update this record.

Training for cold water: All competitors must train in cold water before participating in the event, it is your responsibility to make sure that you are fully prepared for the Big Chill Swim and the event organisers cannot be held responsible for any lack of preparation. Please see the training section of the website for ideas on how to get started if this is your first winter swimming season.

Noncompliance: we reserve the right to evict you from the event for the safety of yourself and/or the events integrity. This includes but is not limited to;

  1. Taking someone else’s entry, so the event does not have the correct details for the participant.
  2. Causing offence to any staff member or event participant
  3. Appearing to be under the influence of drugs or alcohol
  4. Removing you during the race due to any safety concerns
  5. Wearing a wetsuit

Event Changes:

Chillswim has the right to alter the timetable and structure of the events up to and including the day of the events.

LIABILITY

Chillswim will not be liable to you for the following;

a) Loss of revenue or business

b) Loss or theft on or around the event site, hotel and car park

c) Any loss of fundraising money due to non-completion of the event for whatever reason

d) Injury or sickness due to the participant’s negligence

Use of images: Chillswim reserve the right to use images on print and digital media of you taking part in the event.

Delivery methods and timing of delivery:

Entry to events and purchase of products is open to all nationalities and residents of all countries. Race entries and other products purchased from Chillswim will be confirmed upon receipt of payment. Merchandise and race entry accreditation must be collected from event registration on the event day.